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Administrative Assistant I, Operations Specialist Undergraduate Admissions
Bridgewater State University
Details
Posted: 02-May-26
Location: Bridgewater, Massachusetts
Type: Full-time
Categories:
Admissions
Staff/Administrative
Internal Number: 7126459
Administrative Assistant I, Operations Specialist Undergraduate Admissions
Department Summary:
Bridgewater State University is an inclusive community dedicated to the lifelong success of all students, focused on the continuous improvement of its people, and responsible for leading innovation that benefits Southeastern Massachusetts, the commonwealth, and the world. Bridgewaters accessible environment of teaching and learning stimulates critical thinking, pursuit of new knowledge, and deeper understanding, the cultivation of meaningful and diverse interpersonal relationships, and fostering an appreciation for global engagement, all aimed at transforming lives and improving the human condition.
Our commitment to diversity, equity, and inclusion is reflected in our institutional values, which ensure that all students are supported and succeed.
The mission of the Department of Undergraduate Admissions is to achieve an optimal annual enrollment of new first-year and transfer undergraduate students. Successful candidates will be staff members that can work with their colleagues to help meet the mission of the department of Admissions in serving and supporting our racially and ethnically diverse campus community.
Position Summary:
The Operations Specialist is responsible for the daily processing operations for the Undergraduate Admissions office.
This is a 12 month, AFSCME unit position and is subject to the terms of that unit agreement.
Tour of Duty: 8:45 am to 5:00 pm, Monday through Friday (Saturday and Sunday as days off). Occasional Saturdays required for admission events.
This is a 12 month, AFSCME unit position and is subject to the terms of that unit agreement.
Tour of Duty: 8:45 am to 5:00 pm, Monday through Friday (Saturday and Sunday as days off). Occasional Saturdays required for admission events.
This position is located in Bridgewater, MA and may be eligible for a hybrid schedule in accordance with BSU remote work policy.
Position Type: AFSCME Classified
Essential Duties:
1. Manage all duplicate detection in the CRM
2. Quality control of the application for admission information
3. Problem resolution of all applications for admission with errors working with Assistant Director
4. Resolve all application for admission integration errors between CRM and SIS systems
5. Help test new Banner/CRM upgrades in test environments for defects and report them to the Assistant Director
6. Work with the Assistant Director of Admission Operations on new processes and procedures
7. Help oversee document imports for data accuracy and record matching
8. Help review files compiled by the Assistant Director for accuracy before distribution
9. Help process applications for admission when able
10. Provide phone and general email inbox support when able
*The duties listed in this job description are intended only as illustrations of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
*The duties listed in this job description are intended only as illustrations of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
Required Qualifications:
- Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, (B) any equivalent combination of the required experience and the substitutions below.
I. An Associates or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.
II. An Associates or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.
II. An Associates or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.
- Ability to exercise discretion in handling confidential information and exercise sound judgement.
- Ability to establish and maintain harmonious working relationships and deal tactfully with others.
- Ability to communicate effectively in oral expression.
- Ability to write concisely, to express thoughts clearly and to develop ideas in logical sequence.
- Ability to follow written and oral instructions.
- Knowledge of the principles and practices of office management.
State Job Specifications are available in the Human Resources Office or on the Human Resources website -https://jobs.bridgew.edu/
Preferred Qualifications:
1.. Excellent key-boarding data entry skills
2. Excellent organizational and time management skills with a high level of accuracy and keen attention to detail
3. Ability to work effectively in a team environment as well as independently
4. Ability to adapt to changing priorities and multi-task
5. Professional customer service orientation
Work Environment:
Bridgewater State University complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodation to qualified applicants and employee with disabilities. To request a reasonable accommodation for the application process, please complete and submit this electronic form: https://cm.maxient.com/reportingform.php?BridgewaterStateUniv&layout_id=18
Office activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and interaction with computer equipment; Occasional bending, reaching, lifting, pushing and pulling up to 5 pounds.
Office activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and interaction with computer equipment; Occasional bending, reaching, lifting, pushing and pulling up to 5 pounds.
Ability to work a flexible schedule according to departmental needs, which may include occasional evenings and weekends.
Special Conditions for Eligibility:
Please be aware that employment at Bridgewater State University is contingent upon completion of a successful background check. Bridgewater State University is an E-Verify employer.
This position is not eligible for H-1B sponsorship.
This position is not eligible for H-1B sponsorship.
Salary Range: $2,110.33 bi-weekly (Grade 15 Step 1)
Posting Number: S01323P
Open Date: 05/01/2026
Close Date: 05/17/2026
Open Until Filled: No
Special Instructions to Applicants:
Please note the following information is required to complete your application for this position:
-A minimum of one (1) employment history entry.
-A minimum of three (3) professional reference entries.
Optional:
-Resume
-Cover Letter
-A minimum of one (1) employment history entry.
-A minimum of three (3) professional reference entries.
Optional:
-Resume
-Cover Letter
To apply, visit https://jobs.bridgew.edu/postings/32225
Bridgewater State University is an equal employment opportunity employer and considers all qualified candidates without regard to race, color, religion, sex, age, national origin, disability status, veteran status, gender identity, sexual orientation, genetic information, pregnancy or pregnancy-related condition or any other characteristic protected by law.
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About Bridgewater State University
Since its founding in 1840, Bridgewater has remained steadfast in its commitment to empower individuals and instill in its community an abiding desire to advance the public good. Our rigorous and dynamic academic environment encourages students and faculty to develop their strengths and become leaders in their fields. At the same time, we strive to lead by example. As the university continues to build momentum, we continuously reinvest in the success of our students and our region.
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